X3 Permits
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Your X3 Permits Dashboard

Every operating-authority, IRP, IFTA and trip permit — filed and tracked by an AI permitting team.

AI Team

Choose a specialist for a focused question.

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Compliance Matrix Every unit × every credential — can each truck legally run?

A per-unit readiness score across your operating authority, UCR, MCS-150, IFTA, IRP plates, 2290/HVUT and annual inspection — grounded in your on-file fleet and tracked deadlines. Green = ready, amber = watch, red = blocked.
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Decision support grounded in your data — not legal advice. Government taxes and fees are the carrier’s, separate from the X3 subscription.

Filing Console Every filing prepared to the last click — à la carte

Pick a filing. X3 fills every field from your on-file profile and fleet, shows you exactly what’s ready and what’s missing, then takes it as far as it can go — filed in-app where the agency allows it, or one guided click in your browser everywhere else. You pay a flat X3 preparation fee per filing; government taxes and fees stay yours, paid to the agency.
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X3 never enters your government login or payment card. Some filings require your authorization on file (e.g. Form 8453-EX for 2290, a POA for IRP/IFTA) before we can file for you. Not tax or legal advice.

Fleet Authorization Command Center Can your fleet legally run today?

One score across your operating authority, registrations, recurring filings and jurisdiction — grounded in the permits you track. This is the front door of your Fleet Authorization Platform.
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Dispatch Check Validate a load before the truck moves

Enter the load and X3 checks it against every connected product (driver, hours, drug & alcohol, insurance, permits, emissions, hazmat, carrier) and returns GO / REVIEW / NO-GO with exactly what it could and couldn’t verify.
Fill these in: the pickup and delivery, the states you’ll cross in order, what you’re hauling, and the truck’s weight and axles.
where the load starts
where it’s going
states you’ll drive through
what you’re hauling
truck + trailer + load
total axles
check only if placarded hazmat

Jurisdiction AI Everything a state requires — cited from your corpus

Pick a state for a cited rundown: weight-distance tax, oversize/overweight thresholds, trip & fuel permits, and state gotchas. Every figure is flagged “verify at the source.”
Fill these in: choose the state, and (optional) your gross weight so we can flag weight-distance and oversize thresholds.
the state you’re asking about
helps flag weight-distance & OS/OW
check for hazmat routing/permits

Expansion Planner Opening in a new state? Here’s everything it takes

Pick a state you want to run — X3 lays out the exact onboarding: authority, IRP, IFTA, weight-distance tax, permits and timeline. Deterministic where the rule is fixed, corpus-grounded and cited for the specifics.
Fill these in: choose the state you want to expand into, and (optional) your gross weight and whether you run hazmat.
where you want to start running
for weight-distance & OS/OW flags
include hazmat steps

Route Conditions Live weather, work zones & bridge flags — free sources

We sample NWS weather + alerts, USDOT work-zone feeds, and the National Bridge Inventory along the corridor. Decision support, not a guarantee — verify with the states before you dispatch.
Fill these in: enter where you’re starting and going, and your trailer height so we can flag low bridges.
where you’re starting
where you’re going
162 in = 13’6″

Company Profile Fill once — every tool auto-fills from here

Your carrier identifiers and fleet. Enter them once and every filing, permit and check pulls from here — no re-typing. Update anytime.

Your fleet VIN + weight auto-fills 2290, IRP and dispatch checks

Have a lot of trucks? (columns: VIN, Unit, Gross weight, Plate).

How to File — step by step IFTA · IRP · 2290 · UCR · MCS-150

The exact process for every recurring filing we manage — who must file, the deadline, the cost, the steps, and what happens if you miss it. Want it tailored to your fleet? Generate a personalized plan below.
IFTA — Quarterly Fuel Tax
Reports fuel-use tax across the 48 states + 10 Canadian provinces for qualified vehicles that cross state lines.
Who must file
Interstate carriers, qualified vehicles (>26,000 lb GVW or 3+ axles)
Deadline
Q1 Apr 30 · Q2 Jul 31 · Q3 Oct 31 · Q4 Jan 31
Cost
No filing fee — remit net tax owed (or claim a credit); decals ~$0–10/truck/yr
Filed with
Your base jurisdiction (state) IFTA portal
STEP BY STEP
  1. Keep trip records — miles driven in each jurisdiction (pull from your ELD/IFTA mileage report).
  2. Keep every fuel purchase — gallons and the jurisdiction where bought, with receipts.
  3. Each quarter, total your taxable miles and gallons and compute your fleet MPG.
  4. Log into your base state’s IFTA portal and open the quarterly return.
  5. Enter miles and fuel per jurisdiction — the system computes net tax due or credit.
  6. Pay any balance owed and save the confirmation.
  7. Retain all records for 4 years (IFTA audits).
If you miss it: Late penalty (typically $50 or 10% of tax) plus interest per jurisdiction; your IFTA license can be suspended.
IRP — Apportioned Registration (Plates)
One apportioned plate + cab card covering every IRP jurisdiction you run; fees split by miles per state.
Who must file
Interstate carriers running qualified vehicles in 2+ member jurisdictions
Deadline
Annual — renewal month assigned by your base state
Cost
Apportioned fees based on fleet miles & jurisdictions (varies)
Filed with
Your base state DMV / IRP office
STEP BY STEP
  1. Establish your base jurisdiction (established place of business, mileage, and records there).
  2. Gather actual mileage per jurisdiction for the reporting year (Jul 1–Jun 30 prior) — or estimated miles for a new fleet.
  3. File the IRP application with your base state (VIN, weight, ownership for each truck).
  4. Pay the apportioned fees.
  5. Receive your cab card + apportioned plate — keep the cab card in the truck.
  6. File a supplement to add or delete a vehicle mid-year.
  7. Keep mileage records at least 3 years for audit.
If you miss it: Expired plates put you out-of-service with fines; you must run trip permits until re-registered.
Form 2290 — Heavy Vehicle Use Tax (HVUT)
The IRS road-use tax on trucks with a taxable gross weight of 55,000 lb or more.
Who must file
Owner of any highway vehicle ≥ 55,000 lb
Deadline
Tax year Jul 1–Jun 30; due Aug 31 (or last day of month after first use)
Cost
Tax scales with weight ($100–$550/truck/yr); small e-file fee
Filed with
IRS (via an authorized e-file provider)
STEP BY STEP
  1. Get an EIN (not an SSN) — it must be ~2 weeks old before you can file.
  2. Gather each truck’s VIN and taxable gross weight.
  3. Choose an IRS-authorized 2290 e-file provider.
  4. Complete Form 2290 and pay the tax (EFTPS, card, or direct debit).
  5. Receive your IRS stamped Schedule 1 — your proof of payment.
  6. Keep the stamped Schedule 1 — you need it to register IRP plates.
If you miss it: Penalty ~4.5% of tax per month (up to 5 months) plus interest; no plates without a stamped Schedule 1.
UCR — Unified Carrier Registration
An annual federal registration + fee for interstate carriers, brokers, freight forwarders and leasing companies.
Who must file
Anyone operating CMVs in interstate commerce (+ brokers/FFs)
Deadline
Opens ~Oct 1; due by Dec 31 for the coming year
Cost
Tiered by fleet size (smallest bracket 0–2 vehicles, up to large fleets)
Filed with
National UCR portal (nationalucr.org)
STEP BY STEP
  1. Determine your fleet size (power units — matches your MCS-150).
  2. Go to the national UCR registration portal.
  3. Enter your USDOT/MC number — the system sets your fee bracket.
  4. Pay the fee.
  5. Save the receipt — roadside and audits check UCR status.
If you miss it: Fines at roadside or audit; several states will bar you from operating until you’re registered.
MCS-150 — Biennial USDOT Update
Keeps your USDOT registration current with FMCSA — company info, fleet size and mileage.
Who must file
Every USDOT-registered carrier — even with no changes
Deadline
Every 2 years on a schedule set by your USDOT number; also within 30 days of a change
Cost
Free
Filed with
FMCSA (login.gov / FMCSA portal)
STEP BY STEP
  1. Have your USDOT number and PIN (request a PIN if needed).
  2. Log into the FMCSA portal and open the MCS-150 form.
  3. Update company info, power units, driver count and annual mileage.
  4. Submit and save the confirmation.
  5. Note your next required update month so you never lapse.
If you miss it: FMCSA can deactivate your USDOT number; a missed update is an acute/critical finding in an audit.
Build my personalized filing plan
We’ll put your filings in calendar order with your specific deadlines and the data needed for each.
General filing guidance, not tax or legal advice. Fees and portals vary by base jurisdiction — confirm with your base state.

Operating Authority get legal to run

Answer a few quick questions — we build your exact authority checklist, in order, with deadlines and the governing rule.

Registrations / IRP plates & apportionment

Pick what you need to do and fill the boxes — we hand back do-it-now steps for your fleet.

Recurring Filings IFTA / 2290 / UCR / MCS-150

Choose the filing, enter your numbers, and we show you exactly how to file it — deadline, cost, and where.

Renewal Watcher never lapse

Tell us what credentials you hold and any dates you know — we build a calendar-ordered renewal watch.

Your AI X3 Permits team

8 specialists, always on — every answer grounded in the CFR and cited to the rule. Click any agent to ask.
00Agent

Permits Concierge

Answers any authority, UCR, IRP, IFTA or permit question.

01Agent

Operating Authority

MC number, UCR and BOC-3 — what you need and how to file.

02Agent

IRP / Apportioned Plates

Apportioned registration, mileage and jurisdiction setup.

03Agent

IFTA Reconciler

Quarterly IFTA fuel-tax reconciliation and filing.

04Agent

Oversize / Overweight

Dimensional and weight permits by state and route.

05Agent

Trip & Fuel Permits

Temporary trip and fuel permits when you need them.

06Agent

2290 / HVUT

Heavy Vehicle Use Tax (Form 2290) filing and proof.

07Agent

Renewal Watcher

Tracks every permit expiry and files renewals on time.

Specialist directory

Recent work

What your team has produced
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